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05 May ERPs Making Colleges, Universities Safer and Secured

Parents wish to get 100% assurance for the colleges/schools/university authorities so that their children are in safe hands. However, lapses in security are evident, raising vulnerabilities for the young students like missing and lost cases, information leaks, etc. While on one hand, maintaining and managing a strict modular attendance system is essential for the schools and colleges, on the other, there is a need for a system through which parents can know about the whereabouts of their children. ERPs became the most crucial business tool in the last few years and it gradually targeted the educational institutions to foster painless management with top-notch security. Below are listed the key features entrusted in an educational ERP which are helping management to make schools and colleges safer than ever.

Information security with RFID

Schools or colleges management cannot be expected to keep and remember every detail of each student, their guardians or parents. But, in an ERP software, they can generate and assign a unique IDs to the students that will help them to access all data of a student with just one click. In a similar way, the information about the faculty members or staff can be recorded and accessed when needed.

Automated school attendance

Chances of errors are evident while taking attendance manually. With ERP, there’s rare or no possibility of such mishaps in attendance entries as they come with a comprehensive attendance system with online imprints for students, teachers and the staff. Thus, long gone are the days of maintaining attendance registers as online impression are recording it automatically.

GPS Tracking System

Parents are more concerned when their kids’ safety when they have to avail the bus or pool car facilities of the institution. Taking account of such concerns, ERPs are employed with a GPS/location tracking system through which parents can get real-time updates of their positions using the RFID tags. Besides, such feature help the authorities too to keep a check on the vehicle locations, routes followed, vehicle speed, drivers’ name and other whereabouts. This indeed prevents any case of mishaps to happen and at the same time prepare authorities as well as parents to deal with them immediately.

Tight Data security

Earlier, teacher and faculties are worried about the safekeeping of test papers, academic reports, mark sheets, project marks, etc. The leak of such documents prior to the final events was common and plausible phenomenon owing to a few deceitful members within the institutions. However, with ERP data leakage problems are solved outright because it empowers teachers to keep crucial students documents, test papers and other records in an online database with password settings, thereby limiting their access only to some restricted members.

Inaccurate attendances, missing records, data misplace or leakages are some major issues in big educational institutions. But, now ERPs have solved it effortlessly. Who knew schools, colleges or universities, could be so much safer and secure? With the leap of technology towards digital advancements, educational institutes made a brave move to make tasks easier for them and nurture children in the safest possible ways.



Rob Stephen

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